Factors to Consider When Choosing Accounting Software

Finally, You’ve Decided Your Bean Counter Needs an Upgrade

Accounting software is not a one-size-fits-all. There are many choices on the market but it is imperative to find the right fit for your business. To make the right decision you need to understand what you want out of the software.

The product you choose now can add to your long-term prosperity or it could be a long-term nightmare and money down the drain.

See purchasing the right accounting software as a long-term investment in the health of your bank account. Choose the package wisely and your bottom line will reap the benefit.

Top 7 Things to Consider when Choosing Accounting Software:

  1. Investigate the companies behind your prospective choices. Accounting and related software solutions must be their core business, and you want to know that they are innovators in their field. How do they rank in the industry and will you get the necessary after-sales support?
  2. One of the first steps to finding the right accounting software is doing a business evaluation. Depending on the current state of affairs, this can be a very exciting or a very daunting exercise. Regardless of what you uncover, rest assured you have made the right decision by looking at accounting software solutions. This is a great start.
  3. Be honest about what you need out of the software. Your bookkeeper or accountant who is currently handling the financials is the best person to consult on this. What is important is that you get what you need, not only what you want, out of the accounting software. Make sure too that the person you trust and who works with the accounts regularly is happy with the platform on which the software if going to be delivered.
  4. Is there accounting software others in your industry are leaning towards? It is worth checking out what functionality this software offers which fits these businesses so well. You can customise further on these features and functions for your own business.
  5. Switching from the way you are currently doing your financials to an accounting software solution should not be stressful and frustrating. Professional suppliers of accounting software know the importance of keeping every minute of a business operational, especially from a financial perspective. Getting the new system up and running should not hamper any of your regular business activities.
  6. Look at ease of use. Some solutions are more complex than others. Consider who will need training on the new system. The likelihood of it not being used at all is high if nobody really knows how to use the functionality. Protect your investment and make the most of it by ensuring the necessary staff and yourself, as the business owner, are trained to use the accounting software (or at least basic functions of it).
  7. Always ask about integrating your new software into your current business systems. Today it is often necessary for accounting software to talk to other business programmes. If your supplier cannot give you this functionality you should probably go elsewhere.

 

For simple, easy accounting and payroll solutions, contact QuickBooks on 010 203 4300 or info@easybiztech.co.za

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Personal Information
Where a party receives any personal information (“PI”) related to the other party, the party who receives the PI, will comply with and have adequate measures in place to ensure that its employees, agents, subsidiaries and representatives comply with the provisions and obligations contained in the Protection of Personal Information Act, No. 4 of 2013. Any PI pertaining to one party which is required by the other party, will only be used by that other party for the purposes of this contract and will not be further processed or disclosed without the written consent of the latter and the recipient of that PI will take all reasonable precautions to preserve the integrity and prevent any corruption or loss, damage or destruction of the PI. If and when the contract is terminated, each party will, save to the extent that it is required to do otherwise by any applicable law, erase or cause to be erased, all PI and all copies of any part of the PI relating to the other party”.