QuickBooks Online Accountant integrated apps seamlessly automate business processes

QuickBooks Online Accountant integrated apps seamlessly automate business processes

Business efficiency is all about saving time and money and maximising productivity. The best way to achieve this is by automating processes, that is, using technology to execute recurring tasks where manual effort can be replaced. This is particularly valuable in the accounting functions of a business and in accounting practices themselves.

For accounting practices, automation allows accountants to take on the role of trusted advisor and business coach, as they allow automation to take care of the manual tasks, using the time saved to offer more value to their clients.

Online accounting software, for example QuickBooks Online Accountant, allow business owners to run their business seamlessly from the cloud. With cloud accounting software, your data is automatically synced across your devices so that your work is never lost. It also means you can run your business from anywhere.

To achieve further automation of functions, QuickBooks uses fully integrated apps to streamline processes like invoicing, payroll, receipt processing, and much more. Two such apps are Dext Prepare, an app that allows you to collect and process paperwork in one digital format; and Receipt Capture, which lets you upload receipts using your phone and process them in your accounting software.

What Dext Prepare does

Rather than sitting for hours and manually capturing your paperwork, you could be using Dext Prepare to capture your documents for you. Dext Prepare collects and extracts your paperwork with 99% accuracy, and then automatically processes it to your accounting software.

Whether you have receipts, invoices or bank statements to process, you can upload them with Dext Prepare via mobile app, email or auto-invoice fetch. Dext Prepare then extracts the relevant data and uploads it to your accounting software. Your data is also automatically stored for seven years with bank-level encryption.

Companies that use Dext Prepare say that it saves them up to 5.5 hours per client per month on manual data processing. This means you’ll have hours of extra time to provide other vital services to your clients, and to focus on growing your business.

How Receipt Capture works

Instead of physically inputting data from each receipt and then filing the receipts for recordkeeping purposes, Receipt Capture lets you take a photo of the receipts with your phone and then upload them to QuickBooks. When you log in via a computer, the receipts will be available, ready for review.

Once you’ve uploaded your receipts, QuickBooks Online scans them using Optical Character Recognition (OCR). This technology extracts the necessary data, such as the vendor and the amount, to create a transaction record allocating the purchase to one of your categories for business expenses. And, if there’s no match found, a new transaction can easily be created.

Another great feature of Receipt Capture is that, once a receipt has been captured using the QuickBooks Online mobile app, the receipt details can be edited if required. Also, important receipt details such as VAT can be added on the spot, an expense transaction can be created from the actual receipt, and the receipt can be matched to an accepted transaction.

To conclude, manually entering data into your account’s software is slow. It also means more time spent looking for lost documents or correcting mistakes. Automation is the way to go, and with the Dext Prepare app and Receipt Capture integrated into QBOA, you can automate your data, giving you more time to focus on supporting your customers and growing your business.

For more information on QuickBooks Online third-party apps, visit QuickBooks

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Please fill out the form below to receive the trail demo link

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Where a party receives any personal information (“PI”) related to the other party, the party who receives the PI, will comply with and have adequate measures in place to ensure that its employees, agents, subsidiaries and representatives comply with the provisions and obligations contained in the Protection of Personal Information Act, No. 4 of 2013. Any PI pertaining to one party which is required by the other party, will only be used by that other party for the purposes of this contract and will not be further processed or disclosed without the written consent of the latter and the recipient of that PI will take all reasonable precautions to preserve the integrity and prevent any corruption or loss, damage or destruction of the PI. If and when the contract is terminated, each party will, save to the extent that it is required to do otherwise by any applicable law, erase or cause to be erased, all PI and all copies of any part of the PI relating to the other party”.