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Take a look at our product functionality and how they compare with one another


QuickBooks 2020 Comparison




Multiple Companies

Multiple Users 1 (Requires the purchase of additional licenses)

Online Application ²

OS ³: Client- Win 7 (32/ 64 bit) & Win 8 (32/ 64 bit) , Win 8.1 & Win 10 , Server- Windows 2008, & 2012 / 2012 R22

Automated Payment Reminders: You can schedule, review and send payment reminders to your customers for their due/overdue invoices.

Automatically add customer PO# to Invoice emails. Add PO numbers as the first customers see in the subject of invoice email.

Combine multiple emails: Improve customer service by combining all invoices meant for a single customer into one email just by checking a box.

Company file search: Easily find and open your company files with the addition of a file search option on the No company open screen.

Enhanced Accessibility: Accessibility enhancements to improve usability for vision-challenged users on the Bills, Invoice and Write Check screens.

“Welcome to QuickBooks!” for first time users – featuring general tips & to-do’s.

Quickly get started with common tasks using the Quick Start Centre

Easy Step® interview to get you up & running quicker when creating a new company

Help and Live Community

Quick navigation using the Shortcut bar, Icon bar and Menu bar

QuickBooks Coach and Video Tutorials

Create a new company file by copying preferences and lists from existing company file

Chart of Accounts customised for your industry

Multi-monitor Support 4

Past due date stamp in invoices

Search in Chart of accountants

Cash-accrual toggle on reports

Search Types - Customer Type and Vendor Type

Search as you type

Improved Multi user mode – switch to single user mode easily. See who is logged in and give them time to save work1.

Easier Amount search

Show Applied Filters on Reports – quickly view all applied filters on a report

Deleted users on Reports – Now you can see users that you have deleted on all reports by username, no longer seeing “unknown” as the user

Scheduled Reports – QuickBooks now allows you to set up a schedule to automatically email memorized reports

Bill Tracker – Simplify Supplier expense tracking by visualizing flow of Supplier-related transactions

Batch Delete Transactions – Invoices / Cheques / Bills 7

Insights on Homepage – track your business health

Bulk Remove – Send Forms & print Queue 7

Customer Lead Centre – Track leads and convert easily to a customer

Quickly locate an account, report, or invoice with QuickBooks F3 Search

Stay on top of your receivables with the ‘Income Tracker’

Add or edit multiple lists by copying from MS Excel in spreadsheet view 4

Setup multiple email templates.

Email customer payment receipts

Email memorized report groups in batch

See all your customer information at a glance with the Customer Snapshot

Payment Snapshot: one place to view payment flows

Create an invoice for multiple customers in single window with batch invoicing

Easily manage reports with new Report Centre

Run reports and back up data while others work in the same company file

Duplicate sales and purchase transactions and list items

Progress invoicing and automatic recharge of expenses

Integrate QuickBooks data with other applications6

Customisable reports and graphs

100+ Reports

135+ Reports

135+ Reports

Alerts Menu. Stay on top of important tasks

Short Term Cash Flow Projections

Create a Budget

Company Snapshot shows key performance indicators for your business

Set billing rates by employee, customer/client, position or service

Invoice Status Tracker Get real-time visibility of invoice statuses to expedite collections and stay on top of your cash flow.

Transfer Credits Transfer customer credits across jobs, quickly and easily.

Check to Bill Pay Easily keep track of what you owe suppliers, from check to bill pay

Inactive Item and Industry Reports
A filter to include/exclude inactive inventory in reports is now available for you to have an up-to-date assessment of inventory.

Easy Upgrade
Save a lot of time and effort by upgrading to the latest version with just a few clicks!

IIF Imports With the enhanced IIF import, you are sure your imported data is accurate.

Track Stock, set reorder points & create Purchase Orders

Stock Centre

Attach documents pertaining to stock using the Doc centre.

Create sales orders

Manage back orders using the Sales Order fullfilment worksheet (not available if multi-currency enabled)

Generate Sales Orders from Estimates

Generate Purchase Orders from Estimates

Generate Purchase Orders from Sales orders

Easily set prices and determine discounts by customer or job (fixed %)

Easily set prices and determine discounts by customer or job (per item)

Build and Track Inventory Assemblies to Finished Goods

Units of Measure – buy, sell stock in different units

Set maximum order levels in addition to the existing minimum reorder levels.

Store Manufacturers Part Numbers on Items

Download currency exchange rates

Support for over 140 currencies

Exchange rate history calendar

Create Summary Reports in Home and Foreign values

Set multiple foreign sales prices for items

Credit memo exhange rates automatically change to match Invoice exchange rates

Invoice templates show home and foreign currency totals

South Africa VAT201

Report VAT liability on a Cash (payment) basis

Report VAT liability on a Accrual (invoice) basis

VAT Centre for easy access to common VAT tasks

VAT Setup Wizard to change / add new VAT rates

Access prior VAT returns once a period has been filed offline. (Online filing avail only in UK)

Audit Trail

Create Accountant Copy Changes (.QBY)

QuickBooks File Manager – managing multiple data files

Accountant Centre

Entering Cheques in a batch

Password Protected Closing Date

Auto Reverse of Journal entries

One Click Journal History

Adjusted TB, Adjusting Journal Entries Report

Financial Statement designer

Toggle between different editions of QuickBooks (Pro and Premier 2017)

Track your Balance Sheet by Class

Open two different company files simultaneously on same machine

Set basic permissions levels to control user access

Multiple User Access (Purchase of additional licenses is required) 1

Up to 5 users 1

Up to 5 users 1

Up to 30 users 1

Multiuser tools (backup and file locking)

QuickBooks Instant Messenger

Foot notes:

  1. Requires the purchase of additional licenses. Pro/Premier 5 concurrent users, Accountant 30 concurrent users.
  2. QuickBooks UK Desktop is not an online application. It can however be accessed on Cloud using Windows Remote Desktop Protocals (Terminal Services)
  3. QuickBooks UK Desktop is Windows based – cannot be directly installed on Mac or iPad. For Terminal Server purposes we reccomend Windows Server 2003 Standard (SP2), Windows Server 2008/ 2008 R2, Windows Server 2012/ 2012 R2 therefore making it ‘Cloud friendly’.
  4. Microsoft Office Compatibility: Email requires MS Office Outlook 2007, 2010 or 2013 (Click-to-Run not supported). Letter Writing requires MS Word 2007, 2010 and 2013. Excel integration requires MS Excel 2007, 2010 and 2013. Outlook synchronization requires QuickBooks Contact Sync for Outlook ( – requires MS Outlook 2007 & 2010 (2013 not supported). QuickBooks Statement Writer requires MS Excel 2007 and 2010 (2013 not supported).
  5. The ‘Send file to Accountant’ facility, assumes user already has a service such as dropbox in place and setup. It places accountants copy or Portable Company File in the specific folder configured for services such as dropbox.
  6. Third party applictions that are compatible with the UK versions of QuickBooks
  7. Future product releases (updates)

QuickBooks Online

Package Comparison

Includes updates and new features as they come available

Free support

Access your key feature from your mobile browser

Amount of user/s, plus your accountant




Access to reports




Track sales, expenses and profits

Unlimited customer invoicing

Configure with local tax rates

Company Snapshot; see the statue of your company in 1 screen

Handle multiple currencies

Track inventory

Create budgets & compare to actual performance

Tax income by job or project

Track data for multiple business locations

Now integrates with the 4 major South African banks

*ABSA, FNB, Nedbank, Standard Bank

Quick Payroll Key Player 2017

Full Features

Number of companies


Number of users

Up to 10*

Number of employees

From 10 up to unlimited employees**

Support for the first year. Legislative and product updates are also included. ***

Create an unlimited number of transactions for different rates of normal and overtime pay.

Import or export transaction values for use in batches e.g. Excel

Assistants (Wizards) in the software for easy setup and processing.

EFT bank transfers to all the major banks in South Africa.

Various password protection levels.

Process weekly/fortnightly/monthly pay periods across single or multiple companies.

Process special (additional) payroll Runs

Perform ‘what if’ payslip calculations.

Automatic accrual of leave days due.

Automatic leave pay out calculations on termination of employees.

Automatic calculation of BCEA leave rates per employee.

Included: EMP501 Reconciliation report for easy tax submissions.

Caters for statutory reporting requirements such as EMP201’s (UIF/SDL/PAYE)

Electronic monthly UIF Submissions

*Single user. Additional users can be purchased.

**As per your purchased licence. If you require more employees and companies or additional users, a fee will be applied.

**Subject to an annual licence fee after the completion of the first year. Quick Payroll is sold subject to an annual licence fee which cover all legislative upgrades as well as telephonic and email support. In addition, you are able to take on year-to-year totals, at any time of the year, without losing vital payroll information.

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