Call: +27 10 203 4300
Shop Now
Quick Payroll Cloud Login
Contact Us

Payroll Software

Tax Season for Beginners

Posted by on | Featured

Tax season…. probably one of the most daunting times of the year if you are not completely clued up with the whole process. We wanted to help make it a bit easier for you by breaking down the process and giving you a better understanding of what tax season involves. Who knows – maybe you’ll save a little extra cash in your budget this year!

Here’s what you need to know to tackle your returns like a pro:

  1. Do you need to submit a return?

Before you begin this process, it is important to see if you actually need to submit a return or not. SARS makes it easy to determine this with a series of questions that you can answer online. Once that is done – you’ll know if you need to submit anything or not. Time saver!

  1. IRP5

Tax can be confusing for anyone, especially with all the confusing jargon they use! As a salaried taxpayer, what you need to know about the IRP5 (tax certificate) form is that you can’t submit a return without it. It contains all your personal info, details of the money you’ve earned and the PAYE tax you’ve paid over the last year. PAYE stands for “pay as you earn”. It is money taken off your salary monthly. Your company will work our your IRP5 and give it to you every tax season.

  1. eFiling

eFiling is the quickest and easiest way to do your returns each year. It is an online platform that allows you to do all your submitting without you having to go into a SARS office. It’s free and simple to use. All you need to do is register and you are ready to go! Another bonus with eFiling – you can submit the return yourself or get a registered tax practitioner to do it for you.

  1. Submit returns yourself or use a tax practitioner

Whether or not you should submit your return yourself or rely on a tax practitioner to do it depends on a number of factors. These factors include the complexity of your tax situation, how much time you have on your hands, if you can afford a tax practitioner and your access to the internet. If you have income from a single source and no fringe benefits, you’re probably better off doing it yourself via eFiling. If you own multiple properties or receive benefits like a car allowance, you’re probably better off using the help of a professional. Rather get it right the first time than having to go backwards and forwards.

  1. Show me the money!

If you get money back from SARS then well done and job done! Be smart with the money you get back though. Rather put it into a savings account or use it to pay off some of your debts.

Now on to the next tax season!

In the next blog, we will be covering some tax season tips for accountants or small business owners.

Check the blog out here: Tax Season Tips

Tags: , , , , ,

SME Advice from an Accountant

Posted by on | Featured

Continuing with our interview series, we interviewed Blaise Walker from Business Enabling Solutions on what it is like working with EasyBiz and using QuickBooks Online. As well as giving SME’s advice on how to grow your business.

  1. What does your company specialise in?

We offer strategic consulting services and financial services and we have partnered with vendors and service providers that deliver solutions that complement our drive to make businesses’ more optimised such as QuickBooks Online.

  1. How big is your company and how long have you been operating for?

We have been operating for 3 years and currently have 20 clients that we assist.

  1. How did you hear about EasyBiz Technology?

Through an online search for QuickBooks. EasyBiz had been recommended as the leading South African distributor for QuickBooks, so we figured we would head down that route.

  1. What is your relationship like with EasyBiz Technology?

Our relationship has been very good and very responsive. We have our main contact person that we generally go through when we find the need, but our general experience with EasyBiz has been a successful one especially because you have the local support option which speeds up the process should you have a query, etc.

  1. How has EasyBiz Technology supported you in your day to day tasks?

We have received great referrals into the Durban market through our contact person at EasyBiz and have made our daily tasks much easier to get through.

  1. How do you find using QuickBooks Online Accounting Software?

I enjoy it and I am getting more and more clients onboard to make use of the software too. It limits the amount of time you need to spend as well as having all of your documentation in one place which makes the whole process that much easier.

  1. How has QuickBooks Online Accounting assisted you in your day to day tasks?

Automation on bank feeds is good.  Good integration to 3rd party apps such as Receipt Bank.

  1. For anyone wanting to grow their own business, when would you suggest is the best time for them to get an accountant/make use of accounting software?

I would suggest as early as possible in their business. It is difficult to grow a business as well as having to worry about the financial side of it, and the worry of human error or not having enough time to get through everything, ensuring it all balances, etc. there is a lot to worry about. Its best to eliminate as much as possible so you have more time to focus on the important things.

  1. From an accounting point of view – do you have any tips for anyone wanting to grow their own business?

90% of my growth has come from referrals.  The key is to build relationships and gain ambassadors who will personally refer you to other businesses or people and continue building good relationships.

  1. How can accounting software assist a business in growing?

As long as the software is a modern cloud-based platform, real-time access to information keeps business leaders/teams informed as to their day to day financial and operational position.

Legacy accounting solutions I feel are a potential inhibitor to growth.

If you missed our previous interview article with Boxed With Love, check it out here:  https://easybiztech.co.za/sme-advice/

Building relationships, never giving up and working hard, as well as having a good accounting system is vital to any business and their growth. We hope you managed to take something from these blogs that will help you continue or start to grow your business.

Tags: , , , , ,

Growing your Business – Part two

Posted by on | Featured

We hope part one of growing your business tips gave you some inspiration and have helped you begin your new business plan.

Here we have the last set of tips to take your business to the next level and keep it growing.

  1. Be Creative

Always be on the lookout for fresh ideas. See what your competition is doing or isn’t doing and come up with something better. Step out of the box and you’ll be amazed at what you could create. This is the best way to get your business standing out from the rest and show people how innovative you are.

  1. Stay Focused

One of the reasons why businesses fail or never really take off is because a lot of people expect to see results overnight – which is far from the truth. A successful business takes a lot of hard work and late hours, commitment and dedication. Make sure you stay focused on the main and end goals of what you want for your business and why you started, and you’ll achieve your short-term goals before you know it.

  1. Prepare for the Sacrifices

Even Richard Branson, Elon Musk and Bill Gates all had to make sacrifices at some point in their lives to become who they are and what their businesses are today. Unfortunately, there are no exceptions in this regard. Again, starting a business is hard work and requires consistent attention and commitment. You’ll have to be prepared to make a lot of sacrifices, such as going to bed when the sun starts to rise or not being able to buy something you want? Sacrificing the amount of time you spend with family or friends, etc… It is tough but worth it in the end.

  1. Give Great Service and Stay Consistent

There are so many businesses that claim to provide the best service…some do but their after-sale service is non-existent. Make sure you can deliver on both. Give your customers the best service and stay consistent even after the sale has been made. It is the best way to get clients coming back, and referrals from them. Creating loyal clients is already half the work done when building up your client base.

We hope these two blogs have been insightful and have helped you develop a new outlook on how to give your business the boost it might need.

Keep your eyes peeled for the next blog where we will speak about having a good business plan, where these tips are implemented and how all of this will affect your business.

Check out the blogs we have previously done here: EasyBiz Blog

Tags: , , , , ,

Growing your Business

Posted by on | Featured

Our latest six blog series are focused around growing your business. What are the do’s and don’ts, how should you apply these tips and how these tips will help you and your business? Not only will we share tips with you, but we will show you how EasyBiz can assist you with software as well.

Knowing what works and doesn’t is fundamental in growing your business. But how do you know where to start? How do you know what works and what doesn’t? In a two-part blog series, we will dive right into answering these questions for you!

Firstly, and most importantly:

  1. Get Organised

How do you expect to be successful if you can’t find that paper you wrote on and left with all the other papers somewhere on your desk? To be successful in business you need to be organised. Having good organisational skills will help you always keep on top of things, even making a to-do list is part of it. It will help you make sure that you have completed all your tasks and not forgotten anything. Who doesn’t like the feeling of accomplishment at the end of the day?

  1. Keep your Records and Details Updated

All successful businesses keep detailed records and keep their records up to date. By doing this you’ll know where your financial situation stands, what potential challenges you could face and what strategies you can create to make sure you’re ready if those challenges hit.

  1. Know Your Competition

Having competition pushes you to be to even better, greater and deliver a service that is above the rest. Why? Because competition breeds the best results. It pushes people. But it’s important to know who your competitors are. How can you be better if you don’t know what’s out there and learn from it?

  1. Understand the Risks and Reap the Rewards

Take calculated risks. A good question to ask is “What’s the downside”? If you can answer this question, then you know what the worst-case scenario is. This knowledge will allow you to take the kinds of calculated risks that can help you reap tremendous rewards.

Research; taking risks; being organised are all part of how to make a successful business. It is hard work, but in the end – it will pay off and you’ll wonder why you ever worried in the first place. Just be committed, work hard and pay attention to tips like these.

Stay tuned for part two of six blog series. In the next blog, we will cover another four tips for growing your business. Keep an eye out here: https://easybiztech.co.za/blog/

Tags: , , , , ,

Financial business habits every SME should follow

Posted by on | Featured

Forming and sticking to good financial business habits is a big part of managing your finances. Now and in the long term. For an SME, this is very important as this could be the difference between your business succeeding or failing. These are our top habits everyone should have for ultimate success.

1. Live Within Your Means

This is probably one of the most important starting points when it comes to good financial habits. There’s no point in setting financial goals and good habits until you can live beneath your means. As your savings grow, your financial situation will improve drastically.

2. Pay Yourself, You Deserve It

Another important aspect is paying yourself. You deserve it for working as hard as you do. Take a percentage or amount from your salary (that you can afford) and transfer it into a savings account. After some time, you will have accumulated quite the amount in savings. Your future self will thank you.

3. Buy Value

Look at buying the best value for your money. Sometimes, it is, however, worth spending a bit more on something you know will last a while, instead of buying something you constantly need to replace.

4. If You Have to Borrow, You Can’t Afford It

Credit is an awesome thing when you’re buying something big, like a house or a car. Very few people have that kind of money sitting around, so for those kinds of things, borrowing is acceptable. But avoiding loans, credit cards, store accounts etc, are probably the most common way to keep yourself in debt. Bad. Bad idea.

5. Save for your goals

Those goals could include saving money for your children’s education, saving money to service your car, or saving money to make a bigger success of your business, or purely to just make life easier.
This isn’t just about saving money – it’s paying cash for the kinds of major things other people may borrow money for.

6. Know where your money is going

Having an app or financial service to track your income, expenses and everything in between is important. You’ll never overspend, and you’ll know where you can save and which areas you may need to work harder at. EasyBiz has packages just for that, especially if you’re an SME. Find your perfect package here: EasyBiz Tech

Now that you have some habits to implement into your day-to-day life, try to stick to these and you won’t have to worry about your financial situation again. Habits are easy to form, so managing your finances through good habits should be one of them.

Check out our blog; Tips for managing your finances here: Tips On Managing Your Finances

Tags: , , , ,
Posted by on | Featured

Tips on managing your finances

We don’t need to stress to you the importance of having your finances in order when starting up and running your own business. Being on top of your finances and managing them correctly is the first step to success and making sure you’re never in a bad financial situation. Here are our top 5 tips on managing your finances.

1. Create a budget

Our tips begin with: create a budget if you haven’t already. Why is it necessary? Well, are windshield wipers necessary in the rain? Trust us, you need one.

Creating and sticking to a budget might seem a little tough to achieve at first but it pays off in the end. Budgeting helps us see with clarity and full transparency our financial situation and this is of most importance for better managing your money.

2. Understand your expenses

Many people actually don’t know the total amount of expenses they generate on any given month. This is a problem but there is an easy solution for it. Take all your receipts and look at your bank statements and add up all of your expenses. Remember to keep track of all expenses paid either with cash or card, this is very important as this will allow you to see the whole picture and know how to manage your expenses in the future.

3. Consolidate your debt

Debt, the dreaded word. No one likes debt. Most people that need help managing money actually need help getting out of debt. Sound familiar?

The first thing to do is to get it under control and work on getting rid of it. If you have credit card debts, student loans, and other debts; look to consolidate them and try to get the lowest interest rate possible.

4. Get rid of unnecessary expenses

Paying for a gym membership but doing yoga in your backyard? Cancel it. Think long and hard of other memberships, subscriptions, accounts that you are paying for but could live without.
The idea is to learn how to manage your finances better by taking every cent into account.

5. Use a tool or personal finance app

Your finances are already complicated, lets uncomplicated them.

How?
There are tools out there that will show you ways to manage money as well as do all the hard budgeting and computational work for you.

Take EasyBiz’s products for example. Depending on the package you decide on, there are countless ways our packages can help you manage your money, essentially turning you into your own accountant and allowing you to stay on top of your financial situations at all times. Check them out here: EasyBiz Tech

Overall, stay well-informed, practice good financial management, and one day it will pay off (pun intended). Being able to effectively manage your money will make life flow much more smoothly, not to mention help lower your stress levels. Being well-organized will also save you time and save you headaches in the future.

Tags: , , , ,

EasyBiz: How we can help you

Posted by on | Featured

Knowing what we offer is vital so that you can make the right decision in terms of which package you will need to purchase. In this last installment of “Get to know EasyBiz” we will dive into our product offerings and hopefully help to make your decision an easy one.

EasyBiz is the authorised QuickBooks local partner in South Africa. The QuickBooks products we offer include:

1. QuickBooks Online

This is cloud accounting. All your accounting, payroll and booking software is all saved on the cloud and accessible wherever you are. Because it’s cloud accounting software, your data is automatically synced across your devices so that your work is never lost. Find out more here: Quickbooks

2. Quick Payroll

Monthly payroll can be really stressful. Let us help ease that. With QuickBooks Payroll software, we help find a solution that helps you manage both your employees and business effectively and efficiently. From paying your employees to accessing and generating monthly third-party submissions.

Most importantly, our payroll software is recognized by SARS and complies with all of the latest payroll legislation, so you never have to worry about changes in legislation affecting your most important asset – your people. See for yourself: Payroll

3. QuickBooks Online Accountant

This is where you manage your entire accounting business from one place. You can connect with your QuickBooks business clients, collaborate in real time, manage workflows, comply with all legislation, and have access to exclusive benefits. Have a look here: Quickbooks

EasyBiz makes your QuickBooks journey really easy. With our local support, packages and EasyPerks, joining us will ensure that we can assist you in making your business a success and leave you with far less stress than needed. We’re inspired by innovation and inspired by you. Let us help you handle the books while you handle the biz! For more information, click here: EasyBiz Tech And for other articles we have done: blog.

Tags: , , , ,

EasyBiz Training – how to get the most out of your software

Posted by on | Featured

Want to get the most out of your QuickBooks online software? Give our training programs a try and become an absolute pro with the package of your choice.

We offer training courses that take place in Johannesburg, Durban and Cape Town. These courses can be done online or in-house.

1. QuickBooks Online

This comprehensive 2-day course covers the very basics of QuickBooks Online as well as some of the more advanced functionality included in the cloud solution. Over and above a general product overview demonstration.

2. QuickBooks Online Accountant

This free, full-day course includes a detailed overview of the QuickBooks Online Accountant package, including how to use the practice management solution to manage your work and your clients – all in one place. At the end of the training, you will write an assessment exam, and get QBOA certified on the spot!

3. Quick Payroll Courses

Quick Payroll Key Player training consists of two modules taught by our very hands-on and experienced training lecturers. The two modules that will be covered are the Basic Software Training Module and the Advanced Software Training Module.

4. General Accounting Courses

If you are a small to a medium business owner or have just been promoted into a managerial position, this is the perfect course for you. You will learn how to manage money coming in and going out, track your customer balances and daily sales, record your expenses, reconcile your bank statements, balance sheet, and trial balance reports.

We even offer refresher courses for those already using QuickBooks! For more information, you can contact our Training Department on +27 10 203 4300 or email training@easybiztech.co.za. To find out more information and check schedules, you can also click here: Training

Tags: , , , ,

Four ways technology can help your small business

Posted by on | Featured

Technology is a part of everyday life these days. In business, it isn’t much different. Here are four ways technology can help your SME.

1. Effective Marketing Software

Unless you are utilising Internet marketing, you are cutting yourself off from a huge potential customer base. Besides online ads, there is email marketing, shopping cart recovery software, and general digital advertising programs. Social media platforms like Facebook, Instagram and LinkedIn are also great ways to get your name out there and market your specific demographics.

2. Online POS Systems

For many small and/or highly mobile businesses that found it hard in the past to take payment in any form but cash or cheque. Square and Shopify have revolutionised their business by enabling them to take credit cards. Being able to make and receive payments on the go is a necessity. Check them out here: Square Up and Shopify

3. Modern Invoicing Software

Another important component of your business technology can be advanced invoicing software. You will save time and money, and you’ll be able to see your cash flow visualised. Plus, you can create customised reports and analyse customers’ spending patterns. This you can find in any package offered on the EasyBiz website: EasyBiz Shop

4. Project Management Software

Your business can greatly benefit in the form of better organisation and a centralised hub for viewing and managing all your ongoing projects. You can track who’s on which project and how much progress has been made so far. You can also manage appointments and important documents on the same software system. Schedules can be viewed on a master calendar; your life and your business can be simplified while using your time cost-effectively. Try out MPSYS

While there are millions of different software programs, apps and other key technologies out there that can boost your business, these four are a good place to start. Putting these tools to work for you can make it easier and faster to grow your small business and allowing you to focus on the more important things.

Tags: , , ,

Who is EasyBiz and what do we do?

Posted by on | Featured

Our trilogy on getting to know EasyBiz has begun. Covering everything you need to know from our Local Support team to Training and Product Offerings. We want you to get to know us, inside and out, so that when you choose EasyBiz, you know everything about us and how we can help make business easier for you.

In our first article, we will cover our Local Support and how this can help you.

Support

Firstly, we will dive into the support side of the business. We want to give you peace of mind and make sure we can help you in any aspect, so we, therefore, provide support on the following products:

1. QuickBooks online & QuickBooks online for accountants

2. EasyPerks

3. Easy Import

4. Quick Payroll

We have many channels in which you can use to reach out to us. Whatever your need, we have you covered. We are available from Monday to Friday, from 7 am to 5 pm. Our channels of support are:

1. Telephonic support

2. Email support

3. Chat support

4. Walk in support

5. Remote support

6. Onsite support

Not only do we cover all possible channels, we provide support to the following people:

1. End users

2. Accountants

3. Pro advisors

4. Business partners

And in the following countries:

1. South Africa

2. Kenya

3. Zambia

4. Zimbabwe

5. Namibia

6. Ghana

7. Tanzania

8. (all African countries)

In short, we are a robust team that provides support to all African countries from small to medium businesses.

We provide technical support and advice on basic bookkeeping issues, as well as having different escalation levels depending on the query of our clients.

We work closely with the QuickBooks UK team and our local IT/ business partners.

The support team has extensive knowledge of all the products that we support and are able to resolve queries within 24 hours. Now that you know who we are and what we do, we can assure you are supported completely throughout your journey with us.

For more information, you can click here: Support . We are waiting for your call!

Tags: , , , , , ,

Sign up for our EasyBiz Newsletter

Stay up to date with the latest payroll & HR trends

Please fill out the form below to receive the trail demo link

Personal Information
Where a party receives any personal information (“PI”) related to the other party, the party who receives the PI, will comply with and have adequate measures in place to ensure that its employees, agents, subsidiaries and representatives comply with the provisions and obligations contained in the Protection of Personal Information Act, No. 4 of 2013. Any PI pertaining to one party which is required by the other party, will only be used by that other party for the purposes of this contract and will not be further processed or disclosed without the written consent of the latter and the recipient of that PI will take all reasonable precautions to preserve the integrity and prevent any corruption or loss, damage or destruction of the PI. If and when the contract is terminated, each party will, save to the extent that it is required to do otherwise by any applicable law, erase or cause to be erased, all PI and all copies of any part of the PI relating to the other party”.

Please fill out the form below to receive the trail demo link

Personal Information
Where a party receives any personal information (“PI”) related to the other party, the party who receives the PI, will comply with and have adequate measures in place to ensure that its employees, agents, subsidiaries and representatives comply with the provisions and obligations contained in the Protection of Personal Information Act, No. 4 of 2013. Any PI pertaining to one party which is required by the other party, will only be used by that other party for the purposes of this contract and will not be further processed or disclosed without the written consent of the latter and the recipient of that PI will take all reasonable precautions to preserve the integrity and prevent any corruption or loss, damage or destruction of the PI. If and when the contract is terminated, each party will, save to the extent that it is required to do otherwise by any applicable law, erase or cause to be erased, all PI and all copies of any part of the PI relating to the other party”.